Trade Space Regulations

ANTRIM AGRICULTURAL SOCIETY – TRADE SPACE REGULATIONS

1     The sale of “fast food” (including burgers, hot dogs, chips etc) is strictly confined to the Official Tendered Mobile Caterers. Hot food exhibitors must not be in direct competition to the Official Tendered Mobile Caterers. Other food stands will be assessed according to criteria set by Antrim Agricultural Society to ensure that a balance is achieved between supply and demand for various items.

2     For non-food items, Antrim Agricultural Society does not regulate nor set quotas for trade stands selling products of a similar nature and will operate a “free trade” policy for all who pay fees with application and meet the basic regulations stated in this document.

3     No Refund Policy – No fees will be returned to any trade applicant (food or non-food) who withdraws after 1 July 2025.

4     Trade stands can be set up on Thursday 24 July 2025 (midday to 8.00pm), Friday 25 July 2025 (midday to 8.00pm and from 7.30am to 9.00am on Saturday 26 July 2025. No access is permitted outside of these times.

5     Exhibitors should familiarise themselves with the Event Management Plan. A copy is available on request.

6     All emergency exits and carriageways are to be kept clear at all times.

7     Prior to “set-up” of trade space, exhibitors must hold their own insurance and have provided a copy to Antrim Agricultural Society. Antrim Agricultural Society will not be responsible for any loss or damage to property or injury to any person howsoever caused, whether to an Exhibitor, Employee or visitor to the Show.

8     It is the responsibility of the Exhibitor to ensure that any subcontractors employed in stand set-up/dismantling hold appropriate insurance cover.

9     No digging, drilling, spiking or hammering is permitted in Shanes Castle Estate without approval.

10   When the Show stands are complete the Show Health & Safety Officer will be available to advise exhibitors. If you need assistance from the Show Health & Safety Officer on the day of the Show contact the Show Office. Exhibitors must comply with all relevant health and safety standards.

11   Traders must ensure that litter/waste is disposed of in the bins provided and leave the site as they found it.

12   All vehicles must be removed from the main Show site to designated car parks by 9.00am on Show Day (unless they are part of the exhibition space).

13   Any generators required should be booked in advance. LPG and petrol generators are not permitted on site without prior approval from Antrim Agricultural Society.

14  If your food trade stand users LPG for cooking, a copy of your current Gas Safe Certification must be provided to Antrim Agricultural Society at time of booking stand.

15  Instructions from Antrim Agricultural Society personnel (identified by badges) must be adhered to at all times.

16  Sub-letting of space allocated by Antrim Agricultural Society is forbidden.

17   Any exhibitor offering for sale objectionable articles such as toy pellets, cap guns, BB guns, balloons, water pistols, stink bombs, silly string etc, or causing a nuisance of any kind will be asked to vacate their space.

18  Trade stands must not be dismantled before 6.30pm and collection vehicles will not be allowed access to the Show Grounds until this time.

19    Exhibitors should note that Antrim Agricultural Society personnel and security staff will be present on site to 6.30pm on Saturday 26 July 2025 and therefore security cannot be guaranteed after this time.

20  Antrim Agricultural Society are unable to offer reduced costs to registered Charities.

21  Charities and other businesses attending the Show may only collect for their charity within the boundaries of their allocated trade stand only.  This policy excludes Antrim Agricultural Societies nominated “Charity of the Year”.

22  All hot and cold food trade will be required to demonstrate compliance with Antrim & Newtownabbey Borough Council Environmental Health and submit requested information in advance of the Show (Environmental Health Compliance Form can be downloaded Here.

23  If trade is selling teas/coffees, this constitutes Hot Food.

24  Examples of traders suitable for the Artisan Food Village include confectionery, bakery, specialty foods, butchers, etc.

25  All electrical equipment on site, must have a current PAT Test in effect at Show date.

26  Once your Application has been confirmed, traders will receive a confirmation letter which will permit the trader and their staff admission into the Show during trade set up times.

27  All trade retailing food must hold a current Food Hygiene Rating Scheme rating of 4 or above, from their local Authority.

28   Antrim Agricultural Society wish to promote awareness amongst the public of the damage caused by the use of nonrecyclable plastics and other materials. In order for us to move towards being a zero-waste event, we strongly encourage all traders to utilize widely available alternatives to single use plastics.

29  These regulations are in place for the benefit of all concerned and have been compiled on advice from others and from previous experience.  Exhibitors must abide by these regulations.  Your signature on the Trade Application Form indicates that you have read and accepted this agreement.

30   Final cut-off for accepting completed Trade Application Forms with supporting documentation and payment is Friday 18 July 2025 at 5.00pm.

31  Antrim Agricultural Society reserves the right to refuse applications.